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Bid Number: 18E-80-156
Bid Title: Request for Proposals Roadway Luminaire Upgrade
Category: Municipal Light Plant
Status: Open
Bid Recipient: Donald H. Newell, Assistant Director



The Town of Wellesley Municipal Light Plant (“WMLP”) is soliciting proposals from qualified vendors (“Bidders”) to furnish approximately 2,900 light emitting diode (“LED”) roadway luminaires to replace existing high pressure sodium (“HPS”) fixtures. Bidders will be responsible to provide manufacturer recommendations for LED roadway luminaires that provide, at a minimum, the equivalent luminance of existing HPS luminaires and meet or exceed the technical criteria outlined in the Technical Specifications. 

Responses shall conform to all terms and specifications contained in this solicitation, by mail or hand delivery as follows:

A. Proposals must be submitted no later than 1:30 PM on October 11, 2017 to:

Wellesley Municipal Light Plant
Attn:  Donald H. Newell, Assistant Director
4 Municipal Way, Wellesley, MA  02481

B. Proposals must be submitted in two (2) sealed outer packages:  one package to be clearly marked “Response to Request for Proposals – Roadway Luminaire Upgrade – Specification #18E-80-156”.  The second marked “Roadway Luminaire Upgrade Pricing – Specification #18E-80-156”.

Note: Bidder must submit ALL pricing response material separately from all other response material.   

C. It is the Bidders responsibility to deliver their proposals within the time and manner prescribed. Contact Donald H. Newell, via electronic mail at with questions.  
D. Include within each proposal package (both price and non-price proposals):
A cover letter with the name, signature and title of the person authorized to commit the Bidder to the proposal terms; and
Two (2) hard copies of the proposal.

The WMLP will not open the proposals until the time set for opening bids in “Section 2, Proposal Process Schedule”.
The estimated cost is $400,000.00.

Publication Date/Time:
9/19/2017 12:00 AM
Closing Date/Time:
Open Until Contracted
Bid Opening Information:
October 11, 2017 at 1:30 PM
Contact Person:
Donald H. Newell, Assistant Director
4 Municipal Way, Wellesley MA 02481
Download Available:
Business Hours:
7:30 AM - 4:00 PM
Proposal Process Schedule

Questions due to WMLP September 25, 2017
WMLP’s responses to questions issued September 29, 2017
Response to RFP due by 1:30 PM October 11, 2017
Public Opening; 1:30 PM October 11, 2017

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