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Rentals

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Book Your Birthday Party Online!





Birthday Dates for 2013-2014.  We end in May. We do not book summer dates.

9/14/13
2/1
9/21
2/8
9/28
3/1
10/5
3/8
10/19
3/15
10/26
3/22
11/2
3/29
11/16
4/5
11/23
4/12
12/7
5/3
12/14
5/10
1/4/14
5/17
1/11
1/25

This website is not updated when a date is booked.
Please call the Recreation Office to see if a specific date is available.

Rental Information/Agreement
90 Washington St
Wellesley, MA 02481
(781) 235 – 2370
General Information
The Warren Building is available for one-time functions that do not conflict with the normal activities of the Recreation Department.  Our foremost obligation is to the programs and security of our building.  The Recreation Director or their designee therefore, reserves the final right of approval for use of the building.

Use
1.      Priority for use of the space in the Warren Building is as follows
a.      The Recreation Department and Health Department
b.      Town of Wellesley Boards and Committees
c.      Wellesley residents
d.      Non-residents
2.      Users are not permitted to profit from events or meetings held in the Warren Building.  Users are not allowed to rent space to run programs that are similar to those offered by the department.
3.      Meetings/Functions/Events must end no later than 9:30 pm so that the premises and parking areas are vacated before 10 pm. All building and parking lot lights must be turned off by 10 pm.  
4.      The building hours are
a.      Monday – Saturday 8:00 am – 10:00 pm
b.      Sundays 10:00 am – 6:00 pm (when available)
5.      Rental times are determined by the department’s ability to supply a supervisor during hours that department staff are not on duty.

Cancellations
Cancellations must be made at least 5 business days prior to the scheduled date of the event.  Cancellations will incur a charge. Those who do not notify the Wellesley Recreation Department of a cancellation at least 5 business days before will be charged the full amount.

Building Use Polices
1.      Payment for the event (required at the time of registration) will constitute agreement to abide by the rules for use.
2.      Failure to comply with the rules will be considered sufficient grounds for refusal of further use of the Warren Building
3.      The Recreation Commission and the Recreation Director, reserve the right to refuse the use of the Warren Building.
4.      You will be responsible for, and reimburse the Recreation Department and/or the Town of Wellesley for any damage to the building, it’s contents, ground or equipment.
5.      The Wellesley Recreation Department reserves the right to cancel your function at anytime including last minute cancellations, even when it is in progress, should you or any of your guests violate the terms of this agreement.  An example of a last minute cancellation may be due to severe weather conditions or illness of building supervising staff.
6.      For events other than birthday parties, users should meet with a representative of the Recreation Department to provide information about your event.


Warren Building Rules
·       All exit doors must remain clear and unobstructed.
·       The user is entitled to use of the tables and chairs that are available in the rented space.  If additional equipment is needed the user must make the necessary arrangements for delivery at their own expense.  Rented equipment must be approved by the Wellesley Recreation Department and removed from the premises as soon as possible.   
·       No nails, staples or tacks. Masking tape only may be used to hang decorations.
·       No open flames in or around the Warren Building (i.e. grills).  Candles are allowed only on birthday cakes.
·       
(Rules Continued)
·       No animals are permitted in the building.  Animal performances ( i.e. birthday parties) must be cleared by the Recreation Department.
·       The Warren Building and surrounding area is a smoke free facility.
·       Equipment is not to be removed from the Warren Building at any time, for any purpose.
·       Trash must be bagged up and sealed by the end of your event.
·       You are responsible for all clean up.  Brooms etc. will be provided to you.  You will be charged if clean up is not satisfactory.
·       Only water in the Gym.
·       Clean sneakers only in the Gym. Please no muddy sneakers.
·       No food in the Gym.
·       CHILDREN MUST BE SUPERVISED AT ALL TIMES.  Adequate supervision must be provided in both the gym and the kitchen during birthday parties.
·       NO ALCOHOL.
·       The Wellesley Recreation Department reserves the right to require a police detail for any function regardless of age or type or function.  User bears the cost.
·       If the scheduled event is outside the previously stated hours of the building or is being held at a time when the department does not have a supervisor on duty ( i.e. no other Recreation programming in session )  there will be an additional charge of $20 per hour for a supervisor to be in the building.

Room Descriptions and Fees


Gym
1.      Rental Rate: $75 per hour
2.      Gym is not a full sized basketball court.  There are six basketball hoops; four of which are height adjustable. There is no spectator seating in the gym.
3.      Volleyball net is available for the Wellesley Recreation Staff to set up.  This must be arranged at time of rental as not all staff are able to set up this equipment.
4.      Any cancellation of the rental of the gym will result in a $30 charge to your credit card.

Kitchen
1.      Rental Rate: $50 per hour
2.      The kitchen is equipped with a dishwasher, dishware, utensils, cookware, cutting board, refrigerator, gas stovetops, two ovens, microwave oven and double sink.  Users must both load and run the dishwasher or hand wash the dishes, pots and pans.
3.      Any cancellation of the rental of the kitchen will result in a $20 charge to your credit card.

Classroom
1.      Rental Rate: $35 per hour
2.      Card tables and chairs are available in each room.
3.      Any room cancellation will result in a $15 charge to your credit card.

Birthday Parties
1.      Rental Rate: $135
a.      Children’s Room         Ages 2-5
b.      Gym and the Kitchen     Ages 6+
2.      Birthday parties are for 2 hours.
3.      Birthday parties are scheduled for certain Saturday afternoons and some school vacation times only.  
4.      ANY birthday party cancellation will result in a $50 charge to your credit card.

Payment and Reservation Information
1.      Please call the Recreation Dept. or reserve online using your assigned user name/password.
2.      Must be paid in full by credit card (MasterCard or VISA only) at the time of reservation.
3.      The Wellesley Recreation Department reserves the right to request that the renter pay additional charges for any damage or loss incurred on the premises during the rental period.
4.      Refunds: Rental fees are fully refundable up to 5 business days prior to the scheduled event. Those who do not notify the Wellesley Recreation Department of a cancellation at least 5 business days before will be charged the full amount.  If the Recreation Department needs to invoke a last minute cancellation, you will be fully refunded.




Wellesley Town Hall  525 Washington St., Wellesley, MA 02482
Phone: (781) 431-1019
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