|The Town of Wellesley is an Equal Opportunity/Affirmative Action Employer. Prospective employees will receive consideration without discrimination because of race, creed, color, sex, age, national origin, disability, veteran status or sexual orientation. Click here for more information
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September 18, 2014
** PART-TIME SECRETARY **
The Wellesley Natural Resources Commission is seeking to hire a part-time (18 hours/week) secretary. The Natural Resources Commission’s goals are to provide the Town with the highest quality of environmental leadership, planning and management, establish sound environmental policy and protect and improve the Town's natural and outdoor recreational resources. Under the general direction of the Natural Resources Director, the incumbent provides secretarial, bookkeeping, and clerical tasks to assist to the Director and Department staff in carrying out their responsibilities to the Natural Resources Commission, and acts as the Department’s receptionist. Within assigned priorities, the incumbent organizes workflow, types memoranda, contracts and other documents, handles routine correspondence, schedules meetings, hearings,
conferences, and appointments, takes and prepares minutes and dictation, and distributes agendas, minutes, and mailings. The work requires knowledge of Town and Departmental practices and procedures and the use of independent judgment within the incumbent’s area of responsibility. Thorough knowledge of Wetlands Protection Act procedures is a plus. Tact and diplomacy in dealing with the general public and public officials and the ability to maintain confidentiality regarding real estate, legal, and personnel matters are essential.
Requirements: High School diploma or equivalent. Three years of experience working in an office environment. Demonstrated computer skills, including proficiency in Microsoft Word, Excel, Access, Outlook, spreadsheets and databases. Demonstrated oral and written communication skills, interpersonal skills, organizational skills and the ability to prioritize workflow and meet deadlines. Ability to learn Town accounting (MUNIS) and Town government procedures. Ability to attain thorough knowledge of the Wetlands Protection Act and Wellesley Wetlands Protection Bylaw.
** CLERK (Part-time) **
The Town of Wellesley is seeking a part-time Clerk to perform a wide range of clerical and administrative tasks such as recording and processing vital statistics, issuing permits and licenses, typing, and filing, to support the day-to-day operations of the Town Clerk’s office.
Reporting to the Town Clerk, the Clerk’s primary responsibility is to provide clerical and administrative support to the Town Clerk, the Assistant Town Clerk and the Elections and Registration Administrator. Additional responsibilities include assisting with the election and referenda process, the annual Town Census, certifying and recording Zoning issues, issuing or renewing business certificates, responding to inquiries from the general public over the phone, electronically and in person. Assisting in the preparation for Town meeting and managing the record keeping process are also required.
Requires: High School diploma or equivalent; one to two years’ experience working in an office environment or equivalent; excellent interpersonal and oral communication skills; working knowledge of word processing, spreadsheet and database applications including Access and Excel; and the ability to manage and prioritize multiple concurrent tasks. Associates Degree preferred. The hourly rate of pay is $18.21. It is anticipated that the hours of work will be dependent upon volume of work in the office. During the school year, 15 hours/week in the afternoons, through to closing at 5:00 p.m., three to five afternoons/week, with additional required hours during elections and census taking. Fewer hours/week will be needed during the summer.
To apply, submit a cover letter with salary requirements and a resume to the Human Resources Department, 525 Washington Street, Wellesley, MA 02482 or e-mail as a Word document or PDF to email@example.com by September 29, 2014. EOE/AA
** BOARD ADMINISTRATIVE SUPPORT **
The Community Preservation Committee (CPC) is seeking a qualified individual to provide the CPC with administrative support. The hourly rate of pay is $22.00 and it is anticipated that the individual would work for the CPC between 15 and 20 hours/month. The hours will vary depending upon the number and complexity of applications for funding. The incumbent will be directly responsible to the CPC Chairman and it will be the Chairman’s responsibility to prioritize the assistant’s tasks/responsibilities.
• Schedules CPC meeting locations, dates, times and agendas in consultation with Chair. Posts meetings in accordance with the Open Meeting Law and provides agendas through website and email.
• Attends CPC meetings, takes minutes and prepares a draft. Circulates draft minutes to the committee for review. Distributes approved minutes to the Town Clerk and posts them on website in accordance with Town Bylaws.
• Distributes and monitors submission of Quarterly Report Forms to organizations receiving CPC funding.
• Assists applicants for Community Preservation Act funding with application process.
• Posts applications received to website, distributes to CPC members, and assists with review process.
• Maintains CPC’s Town website pages.
• Supports the Chair in processing invoices and in working with Financial Services staff on invoice payments and project reporting.
• Assists with the CPC’s presentation for Town Meeting, to include updating the Community Preservation Plan and the drafting and submitting of the Report to Town Meeting.
• Maintains both paper and electronic files for the CPC and works with Chair and the Executive Director’s office to cull old paper files and convert to electronic format.
• Periodically backs-up electronic documents.
EDUCATION AND SKILL REQUIREMENTS
• BA degree
• Minimum of five years experience in a job which requires professional interface with different groups, functions, or customers
• Demonstrated organizational skills
• Demonstrated ability to succeed in environment with time deadlines and rapidly changing short term priorities
• Proficiency in using a variety of computer programs, including Word and Excel (experience with Adobe Acrobat or website management software a plus)
To apply, submit a cover letter and resume or a Town of Wellesley job application to the Human Resources Department, 525 Washington Street, Wellesley, MA 02482 or e-mail as a Word or PDFdocument to firstname.lastname@example.org by 4:30 p.m. on September 22, 2014.
** SCHOOL CROSSING GUARDS **
Excellent opportunity for individuals concerned about the safety of children. The Town of Wellesley is currently looking to hire School Crossing Guards. We are seeking dependable individuals to assure the safety of school children crossing the streets as they go to and from school. Interested individuals need not be Wellesley residents. The morning shift is from 7:55 a.m. to 8:25 a.m. and the afternoon shift is generally from 3:05 p.m. to 3:35 p.m. On Wednesdays, the afternoon shift is from 12:05 p.m. to 12:35 p.m. Salary is $13.87/hour plus a $5.00 stipend for each shift. Fresh air and smiling children's faces are included. Please apply at the Human Resources Department, Town Hall, 525 Washington Street, Wellesley, MA 02482. AA/EOE
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